Would you use a saw to hammer a nail? It can be unsafe to use electronic mail to share documents with others when it only sales opportunities to chaos and individuals using the wrong variation of the file.
We all know the knowledge of ‘use the correct tool for the job’ – to do normally is to invite confusion and misplaced documents. It is no diverse with the a lot of options of on the web World wide web-dependent equipment: pick the right a single and you occupation will be sped along to successful conclusion.
Send Large Videos is the #one World wide web application. Free mail solutions these kinds of as Yahoo Mail, Microsoft Hotmail and Google GMail are perennial favorites since they provide strong mail abilities, function from any browser or personal computer, and are cost-free. A lot of of us even now use Pc-primarily based mail packages this kind of as Microsoft Outlook.
Nonetheless, no matter what mail plan you use, you are certain to have employed it at instances to share files with pals or colleagues. It really is so tempting because it really is so simple – just connect the file and strike ‘Send’, and the concept is sent off to Samantha and Henietta. Not only that, but you can be confident they are going to discover it – it’ll be right at the top of their e-mail inbox.
Or can you be sure? There are numerous likely hitches with sending files by electronic mail, and a much more pervasive problem when men and women slip into making use of their electronic mail applications as a ‘filing system’ for dozens or hundreds of file attachments they have acquired.
Very first, the potential hitches to them even receiving the file in the very first spot:
1. Your email method or theirs might absolutely refuse to transmit the attachment simply because it is too huge or since virus defense application is over zealous and stripping out attachments
2. Their e mail system may well have spam filters that avert them from ever observing the electronic mail
3. Your e mail might get dropped in their inbox – never ever discovered by them only foremost to you being questioned to ‘send it once more please’
2nd, the far more pervasive issue when you and your colleague Samantha and Henietta slip into making use of e-mail as a submitting method. The issue is that electronic mail inboxes and folders fill up with several e-mail with many attachments, and when you send a new edition of a file, the previous edition of the file never goes absent – it is also even now there, lurking in their email folders. It really is all too simple for them to mistakenly refer to the wrong version of the file. This can be a key resource of confusion, problems or worse.
You will find a better way to share data files with one particular or much more teams than sending them by way of e mail attachments – post the files on the internet into a single file sharing internet site, in which all your colleagues have protected accessibility to the files. That way, members constantly entry the most current, most present edition of the information.
There are a selection of exceptional on the web file sharing solutions for groups. The ideal supply different ranges of help for groups to set privacy levels so the information can only be accessed by group members who log in with passwords.
Some very good approaches to locate directories of file sharing is to Google or Yahoo look for on ‘file sharing directory’. Or you can Google on ‘KeepandShare Free of charge File Sharing’ for a cost-free services.
The third, is an simple-to-use system where you produce a free account and manage your data in folders that you name whatever you like. Folders can include files you add, as nicely as indigenous net files you can develop in KeepandShare. You set the ‘sharing’ on the documents and folders to management who sees what – so your information is often as secure as you want. You can even grant edit legal rights to enable other individuals in your group to upload information into a folder for sharing.
Finally, KeepandShare also offers group calendar sharing with the very same password-safety as the calendar.